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VWCA April Board Meeting Minutes

VWCA BOARD AGENDA, April 26th, 2022  7:00 P.M. Held virtually and in person  With humility and gratitude, we acknowledge that the land on which we gather as guests is the traditional territory of the Coast Salish peoples, specifically the Lekwungen, also known today as the Songhees and Esquimalt nations. Attendance:  Justine Semmens, Joshua Cain, Dar Purewall, Mike Medland, Kent Verge, Patti Parkhouse, Michael Hill, Nya Owen and Donna Ingram in person.  Reinhart Trautmann, Sharmarke Dubow and Jaymie Humber via Zoom. Regrets: James Aitken, Amanda Allan   Call to Order    Called to order at 7 pm   Adoption of agenda Motion:that the agenda be adopted. Moved by Justine Semmens.  Carried.   March 29th, 2022 Board meeting minutes Motion: that the March 29th, 2022 VWCA Board Meeting Minutes be approved with the following amendments New members applications, section 6B were brought forward by Dar Purwell not Mike Melland, Section 7C spelling error, Bamfield should be Banfield.  Moved by Justine Semmens.  Carried. City of Victoria Reports: A. Sharmarke Dubow (Councilor Liaison, City of Victoria): Council is having an Arts + Culture workshop April 28 to look at best practices across North America to look at accessibility and recommendations on how we can improve the state of Arts and Cultural spaces. Info on the Committee of the Whole form last week.   Good discussion and there is more work to do. Accountability report for Annual Report to achieve cities objective, this will be available to the public next week. Call for interest for 2022 Children’s Book Prize, calling authors and illustrators to submit work.  $5000 prize going to the winner. B. Michael Hill (Community Development Coordinator, City of Victoria): Neighbourhood Small Grant from Vancouver Foundation $500 for small projects proposed by informal groups of residents.  Grant is available from April 2022 until Oct 2023. Council approved Growing in the City Volunteer Coordinator Grant and Service Grant Awards, Victoria West Community Association was awarded a Volunteer Coordinator Grant of $9300 and a Service Grant of $1500. Inclusion and Equity Survey, looking for feedback on how the City of Victoria can be more inclusive and equitable in our engagement activities.  Survey to be completed by April 30, 2022. Dogs in Parks, council will review all requests for Dog Parks as part of strategic discussion in 2023. Council has adopted several resolutions to reduce single-use items.    Council has received a request and will be reviewing next week a proposal re: 822 Catherine St which has a request for rezoning of 31 units with a variance on building height.  Lot has gone from 9 low income units to a proposed market rent 31 unit building. Discussion:  Although this plan is a rapid deployment of affordable housing options it is in direct opposition to neighbourhood plans regarding a residential only lot with affordable housing. Q:What is affordable housing?   Q:What checks and balances are in place to make sure that the housing remains affordable with council changes? A: No private developers to maintain affordable housing will follow up, unsure what standards will be followed.  Possibly as defined by BC Housing? Will follow up. Q: concern expressed that the development  are not following neighborhood plans A: Assured that nonprofits are involved and development will be the best fit. A:  Individuals are encouraged to contact the council directly to express concerns. Discussion:  Horizon Developments was the only developer that attended a public hearing for affordable housing.  It was clarified that this development is not following the neighbourhood plan, not that developers are doing the wrong thing. Q: Does the developer have plans to help with rehousing current residents? A:Yes Discussion:  Many of those folks moved out before the developers rehoused.   Executive reports: President – Justine Semmens Secretary – Dar Purewall Discussion:  Applicants for VWCA membership for the month of April include Darryl Hol (Central Spur Rd) and Scott Mercer (Craigflower Rd).      Motion: that the following applicants for VWCA membership be approved and received into the membership roll.  Moved by Justine Semmens.  Carried. Executive Director – Jaymie Humber no report Treasurer – Mike Medland Feb financials on track, revenues at ⅓ of a years, expenses below ⅓ of year VWCC has gone through 25% of programming budget There are funds to do a big project if community brings in a proposal The society is in better shape post Covid than pre Covid Discussion:  Will funds from canceled Rain or Shine garden be returned to the Food Security Program?      Motion:  All expenses from Rain or Shine Fund will be moved into the Food Security Fund.  Moved by Patti Parkhouse.  Carried.      Motion: that the VWCA board receives the February 2022 statements. Moved by Justine Semmens.  Carried.      Motion: that the executive reports be received. Moved by Justine Semmens.  Carried.   Director and Committee Reports: Kent Verge (Governance): no report Amanda Allan (Transportation): absent and no report Patti Parkhouse (Food Security Project): Asked that Stephanie McFadden be received as a member.  To be reviewed next month.  School gardens are very demanding and are going well. Sign project is going ahead.  Free mulch delivery on Apr 22nd, was quickly picked up by the community.  May 20 Get Growing garden start distribution. James Aitken (Land Use): absent and no report                                    Discussion – where is James Aiken, is a staff member checking the land use emails?  Nya has volunteered to do this. Joshua Cain ( Director at large):  no report Reinhard Trautmann ( Director at large): no report      Motion: that committee and project reports be received. Moved by Justine Semmens.  Carried.   Announcements/ Questions:  Will there be info on the Vic West Fest put into the newsletter?   Adjournment      Motion: that the meeting be adjourned at 8pm.  Moved by Mike Medland.  Carried.

VWCA May Board Meeting

Announcement: At the May Board Meeting on TUESDAY MAY 31ST, 2022 the VWCA board of directors looks forward to welcoming Luke Mari and staff from Aryze Developments to discuss community and developments proposed for Vic West. All of our meetings are open to the public and will be held in hybrid format at the community centre (521 Craigflower Rd) and on Zoom (zoom link to be posted with the agenda the day before the meeting). The meeting starts at 7:00 pm.

VWCA March Board Meeting Minutes

March 29, 2022, 7:30 P.M. Held virtually and in person  With humility and gratitude, we acknowledge that the land on which we gather as guests is the traditional territory of the Coast Salish peoples, specifically the Lekwungen, also known today as the Songhees and Esquimalt nations. Attendance: Joshua Cain, Kent Verge, Mike Medland, Dar Purewall, Amanda Allan, Patti Parkhouse, Reinhard Trautmann, Michael Hill Regrets: James Aitken, Justine Semmens, Sharmarke Dubow   Call to Order Called to order at 7:30 pm       Adoption of agenda Motion:Moved by Mike Medland that the agenda be adopted.Carried.    January 25, 2022 Board meeting minutes Motion: Moved by Mike Medland that the January 25th, 2021 VWCA Board Meeting Minutes be approved. Carried.  Election Confirmation  Motion: Moved by Mike Medland that the Victoria West Community Association Board of Directors nominated and elected to the offices set forth below to serve until their respective successors are chosen and qualify: Justine Semmens (President), Mike Medland (Treasurer), Dar Purewall (Secretary).Carried.  Motion: Moved by Mike Medland that the Victoria West Community Association Board of Directors appoints the following committee chairs: Patti Parkhouse (Food Security Collective), Kent Verge (Governance), James Aitken(Land Use), Amanda Allan(Transportation). Carried.  Introductions of board and staff members City of Victoria Reports: A. Sharmarke Dubow (Councilor Liaison, City of Victoria): B. Michael Hill (Community Development Coordinator, City of Victoria):  Sister city relationship with Russian city, Khabarovsk, has been suspended due to the Ukraine Crisis. If anyone is interested in more context, council meetings listed online have good debates around the topic  Catherine street supportive housing will be in place later in April. BC housing will be advising the community when they get a fixed date.  Chinese-Canadian museum in Fan Tan Alley. Staffed with volunteers. Open Friday to Sunday.  The city has created a neighbourhood led action plan guide for neighbourhood associations if they want to start an action plan. The city’s role is really just to establish this, they aren’t funding it.  Contributing to reconciliation – council has approved a motion for taxpayers to voluntarily pay an additional amount with their taxes to go towards the Songhees and Esquimalt First Nations as a reconciliation contribution Base and coordinator grant report was submitted. The city provides a modest amount of funding as a base grant for neighbourhood associations. Half of neighbourhood associations don’t have community associations. Their base grant has been doubled. Intention is to provide funding for community outreach. This is coming this year.  Community virtuals – the last one is on April 20th and noon and is about traffic calming in neighbourhoods. Free online event.  Discussion: Q: Any update on neighbours day? A: No. Was proposed for the first Sunday in May. Neighborday is when people go out and do something to connect with their neighbours. It doesn’t have much momentum.  Q: Is there a guaranteed 5 year approval for reconciliation? Could a new council squash this?  A: A new council could squash this if they chose to.    Executive reports: President – Justine Semmens  Absent  Secretary – Dar Purewall Discussion:  Applicants for VWCA membership for the month of February and March include Charlie Brenchley (Central Spur Rd), Michaella Shannon (Donald St), Jacqollyne Keath (Russel St), Jeff Pivnick (Songhees Rd), Jayne Thirsk (Songhees Rd), Stephanie Baragon (Henry St), Blair Ross (Kimta Rd), Fran Hunt-Jinnouchi (Broughton St), ACEH (Catherine St) Michaella Shannon will be a friend of the association. Her address is not in Vic West.  ACEH is a business Motion: Moved by Mike Medland that the following applicants for VWCA membership be approved and received into the membership roll. Carried.  Executive Director – Jaymie Humber: report attached Operating agreement still on report – waiting to hear from city Human resources is looking for ECE’s and ECEA’s. Struggling to keep daycare open. Everything is good until May under the current plan. Looking at benefit and retention programs. Need to attract and retain good staff. Whole team going through a first aid course Hannah and Donna are now part of the VWCA team  Centre manager is leaving – roll has been filled Julie Bull leaving Kindergym has started Speaker series every month starting this week Garage sale June 4,2022 Vic west fest June 25, 2022 Anything for the newsletter to go to Kyla Pedlow One washroom has been dealt with in terms of the mold. Other one still needs work.  Water fountain is waiting on a mouth piece. City is 6 to 8 months behind on matters such as these Water testing is complete. The centre passed Wishlist for new items including flooring, paint, washer and dryer. Working on finding sponsors to help with new items. Not coming from the city.  Out of school care program is full for september, daycare is full Numbers are low for the preschool program.  Discussion  Q: Who do we send changes to the website to?  A: Kyla Pedlow Q: What happened with Sherk street?  A: Original grant applied for with the province. School board changed a lot of elements (ex. could kick the association out with a 30 day notice, the association couldn’t use it for anything else in terms of rentals.) There were a number of legal issues. Association was told not to sign as it wouldn’t benefit them. Manner in which aspects of negotiations were changed was so significant there wasn’t a likelihood that it would ever generate any positive revenue for the association. Didn’t think that the association would be able to break even in the long term. Would need this to produce positive revenue so that the association can engage in the community. School board will likely have to radically change how the approach to the contract if they want the space to be used. The contract from the school was not consistent in many regards. People from the school who were originally working on the agreement, are no longer there which also makes things challenging. Would be happy to negotiate in the future, but this agreement wasn’t going to work.  Q: Were there any costs to […]

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